![]() Let's start with what is an Apostille? What is an apostille or authentication? An authentication or legalization, sometimes called an apostille, is needed for documents that you plan to use in a foreign country. Examples include:
What is the purpose of an apostille or authentication? A foreign country requires additional certification of the signatures to know the documents are authentic. Foreign countries require additional certification for some documents to verify authenticity. By issuing the authentication certificate, the Secretary of State certifies:
An Apostille Agent is a person that has taken time to do some extra training and facilitates the Apostille process for you. An Apostille Agent can help you file the right documents with the Secretary of State for the correct State in which the documents must be Apostilled. Each State has slightly different requirements. An Apostille Agent will be familiar with each State (or have access to the correct information) to facilitate this for you. An Apostille Agent can also help with getting the documents notarized. Many times the documents that we need Apostilled must be Notarized before sending them in to the correct Secretary of State (SOS). This can happen in various ways. If you have access to a Notary where you are located, you can do it that way. You can also contract the services of a Remote Online Notary (RON) and hop on the computer with them to get your documents Notarized. Using an online Notary is definitely my favorite way of doing these things. Your online notary can notarize your documents, print them and send them off for you. Why is this an advantage? Each state and the Federal Government all have different requirements for Apostilles. Your Apostille Agent will be well versed in this and will be able to fill out the paperwork properly. This is vital because the SOS will return documents without the Apostille stamp if everything is not done just right. I can share with you that 99% of the time, the clients I have worked with are on a time sensitive schedule and having these documents returned without the Apostille stamp because something wasn't right can be frustrating and can have consequences for their business, or even their destination wedding. Another way an Apostille Agent and RON can help is if you're overseas. I am currently working with a client that needed some documents notarized and also Apostilled. We were able to hop on the RON platform, get her documents Notarized and I printed and sent them off to the SOS. This also aids the client in that they now have a US address that the SOS can return the documents to. The Apostille Agent, in this case me, will receive the documents back and then send them directly to the client. As an Apostille Agent, I am in constant communication with the client advising them of every step and I am actively tracking the progress of the Apostille. Apostille Agents and Remote Online Notaries (RON) can make a difficult and cumbersome task easy and painless. What questions do you have that I can help answer? Reach out anytime. I am here to be a resource.
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